Every property. Always in order.
Proplio chases the certificate before it expires, the rent before it’s due and the repair before it’s forgotten. Built for letting agents.
14-day free trial · No credit card required
“Absolutely perfect for my business. I manage over 300 properties and just wanted an easy-to-use system — this is it. 10/10.”
David McGowan
Director, McGowan Lettings
300+ properties managed
How it works
Up and running in an afternoon
No training, no setup call. It works the same at 20 properties or 200.
Drop in what you have
Certificates, spreadsheets, property lists, or the whole folder. Proplio reads them and builds your portfolio. Nothing is saved until you say so.
Certificates, spreadsheets, property lists, or the whole folder. Proplio reads them and builds your portfolio. Nothing is saved until you say so.
Every certificate and where it stands
Overdue, missing, expiring and compliant across the whole portfolio. Open any property to see everything on it.
Overdue, missing, expiring and compliant across the whole portfolio. Open any property to see everything on it.
Rent, with the arrears already worked out
Every property with rent on it, worst first. Record a payment or chase the tenant without leaving the list.
Every property with rent on it, worst first. Record a payment or chase the tenant without leaving the list.
Repairs, from the tenant's phone to done
Urgent jobs at the top. Send one to a contractor and it goes with the photos and the tenant's number for access.
Urgent jobs at the top. Send one to a contractor and it goes with the photos and the tenant's number for access.
We chase, you decide
An email lands before a certificate expires, the morning rent goes unpaid, and the moment a tenant reports a repair. No sticky notes, nothing to remember.
An email lands before a certificate expires, the morning rent goes unpaid, and the moment a tenant reports a repair. No sticky notes, nothing to remember.
Features
Everything that lands on you
Certificates, rent, repairs and landlords: all watched, one tap when it needs you.
Automatic data entry
Whatever you upload, Proplio reads the dates, reference and type off it, then puts it on the right property for you to check.
Email alerts
Expiring certificates, missed rent, repairs left waiting. The email comes to you, so there is nothing to keep checking.
Compliance status
Certificates turn amber 60 days before expiry and red once they lapse. Missing ones show red too.
Rent tracking
Record payments in a tap, or upload a statement and they match themselves. Late the next day, arrears at 14 days.
Repairs and contractors
Tenants report from a private link or a printed QR card: one line and a photo, no app. One click sends it on.
Proof and landlord statements
One click builds a council pack: every certificate and the audit trail. Landlords get a live link and a statement.
Why Proplio
Smaller on purpose
We would rather do a few things properly than forty adequately, and build every screen so it makes sense the first time you open it. You should not be charged more for every property you take on, or every person on your team, for software that feels a decade old. One flat price, no setup fee, and you can leave whenever you like. We are here to save you time and give you peace of mind, not to trap your data or sell it.
We build for UK letting agents, nobody else, which is why the compliance runs deep: gas, EICR, licensing, Right to Rent, the Renters’ Rights Act. Being small and new is the advantage, not the apology: the person who builds Proplio is the person who answers your email, usually the same day. Small things are usually fixed that day or the next, not added to a roadmap. The price you join at is the price you keep.
Pricing
One flat price. Unlimited properties.
Your whole team included. No hidden fees, no upgrades to buy.
Everything included
One price — not per property.
Start your free trial14 days free. No credit card required. Cancel any time.
- Unlimited properties
- Unlimited team accounts
- Certificates and spreadsheets read for you
- All compliance types, plus your own
- Automatic email reminders
- Rent, arrears and bank statement matching
- Tenant repairs and contractor emails
- Landlord statements and PDF proof packs
- Data stored in UK & EU data centres
- Certificates kept in private storage
- GDPR-compliant
- Export or delete your data any time
No. Upload it and Proplio reads the address, the type, the issue and expiry dates, the certificate number and the verdict the document prints. It matches the address to a property you already have, or offers to create it. Everything it read is on screen for you to check before anything is saved.
Yes. Drop in a CSV or Excel file and Proplio works out which column is which, asking only when it genuinely cannot tell. A document that simply lists your properties works too, and anything already on your books is matched rather than duplicated.
Your data is stored in UK and EU data centres, every connection is encrypted, passwords are hashed and certificates are kept in private storage. We never hold payment card details. Documents are read by an AI provider that does not train on them and deletes them within 30 days, and tenant details are never sent to it.
Yes. One click builds a PDF pack for any property: every duty and where it stands, the certificates bundled in as pages, a timestamped audit trail and a report ID. Hand it to a council, an insurer or a landlord. There is a CSV export if you want the raw data.
Gas Safety (CP12), EICR, EPC, Legionella Risk Assessment, Smoke & CO Alarms, Right to Rent and HMO Licence are on from the day you sign up. Selective Licence, Fire Safety and PAT Testing are built in and start switched off. You can add a type of your own with its own renewal period.
Yes. PRS Database registration and PRS Ombudsman membership are built in, with renewal dates and reminders like every other compliance type.
Certificates at 90, 60, 30, 14 and 7 days before expiry, gathered into one email each morning however many are due. Rent the morning after a payment is missed, again at 14 days and every fortnight after. Repairs when a job has waited three days for a contractor, or one day if it is urgent. Any of them can be switched off in settings.
Yes. Put the rent and due day on the property, monthly, weekly or every four weeks, then record payments in a tap or upload a bank statement. Proplio matches each payment by the postcode, address or tenant name in the transaction, and leaves anything it cannot be sure of for you to pick. Rent is late the day after it was due and in arrears at two weeks or a full period behind.
Every property has a private report link, and a printable QR card if you would rather one lived in the kitchen cupboard. The tenant describes the problem, adds a photo and sends it. No app, no account. You get an email straight away, and passing it to a contractor is one click with the photos attached.
A secure link showing where their property stands, certificates and rent, with no login. And a statement for any month, tax year or range of dates: rent due and received, repairs done, and what each certificate says. Download it or email it from the property page.
Yes. Invite your whole team at no extra cost, so anyone can log certificates and check deadlines. There is no per-user charge.
Unlimited. Whether you manage 20 properties or 200, the price is the same: £49 a month, flat.
Stop running your lettings by hand
Start with one property or the whole portfolio. Proplio does the chasing from there.
14 days free · No credit card · Cancel any time